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Event Tips

We've been planning professional events for more than 20 years, and love to share the knowledge gained from our experience. Here are just a few pieces of wisdom we've learned over the years:

• Check with other industry organizations for their meeting dates in order to avoid a conflict that could reduce your event's attendance.
• Always review your invoices with a fine-tooth comb.  To help avoid erroneous charges, ask to see your charges at the end of each day.
• Insist that the venue and your meeting suppliers only recognize “authorized signers” to approve the purchase of add-ons during the event.
• Lock in food & beverage prices when you negotiate the contract. 
• Negotiate complimentary services up front and get them written into the contract...then sign the contract.
• The planners who get surprised are most often the inexperienced ones who don't understand hotel operations.
• Avoid surprises by prohibiting charges that have not been spelled out, accepted and written into the contract in advance — write this clause into your contract.
• Review "no-show" lists from your group housing coordinator daily.
• The devil is in the details — big, small and in-between...no detail is too small.

Of course, one of the best ways to ensure your event is a successful and memorable one is to work with a planning professional like Meeting Planning Services. Why don't you contact us today?

“We can’t thank you enough for the guidance you provided in planning our annual event. Your thoughtfulness, knowledge and experience enhanced our meeting and made it the best yet! From the big picture to the smallest detail to managing the budget, you nailed it.”
—Board Member,
National Association

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